Microsoft recently released the new Invoice Capture for Dynamics 365 Finance. I ran through installing and configuring it.
From that experience, below is my brain dump and hopefully it can help with things that are not so obvious.
Three type of invoice captures
There are three invoice type paths that can be captured. These drive the screen layout and what kind of information is mandatory.
- PO invoice
- Cost invoice
Below are the three screen layouts and differences.
PO invoice – Invoices of this type are associated with purchase orders. The purchase order details must be determined on each invoice line. Both the header and the lines must be reviewed in Invoice capture. This will create a pending vendor invoice.
Header-only – Invoices of this type are associated with purchase orders. The purchase order field on the invoice header is a mandatory field. If the Automatically create invoice lines feature is enabled, the invoice lines are automatically created from the purchase order in Finance, and users don't have to review the line details in Invoice capture. In addition, the line details aren't shown in the side-by-side viewer. This will create a pending vendor invoice.
Cost invoice – Invoices of this type contain non-stock items. Those items can be either service items or procurement category items. This can create either a pending vendor invoice or go straight to an invoice journal.
After you address the errors (mapping) and mandatory fields that need to be filled in. you can transfer to FinOps. The only one that can be routed to an invoice journal is the Cost invoice. Otherwise, all go through the pending vendor invoice path.
Once you have saved it, go back to the channels page to sync it. This will refresh the setup screen to reflect what you changed in flow.